#Just read canary mail how to
#Just read canary mail full

The Clean-Slate Approach: Deleting Emails Automatically as They Arrive Having your emails deleted automatically the moment they arrive in your mailbox sounds like a great idea – but should we really be doing that? And remember that a little word of thanks goes a long way – and your trusty colleague will be willing to stand in for you again next time you go on holiday. Identify the issues that still need to be dealt with and those that have since been settled. Before you start answering emails, check with the person who deputized for you while you were on vacation. You should now have an initial overview of the situation. Invite the person who deputized for you for a (digital) coffee You should really apply this method to all emails you receive. Categorize your emailsĭecide which issues have absolute priority, which messages can be set aside for resubmission later on, and which can simply be deleted without further ado. Read the most recent emails firstĪfter two or three weeks’ away, your trusty office deputy will already have dealt with some of the correspondence. Having taken the above tips to heart before your holiday, it’s now a question of coping with the flood of emails in your inbox. That’s why, here at MailStore, we recommend that staff leave all business devices that might tempt you to check and, possibly, answer emails switched off for the duration of your leave.” What You Can Do When You Return Giving your mind a rest is just as important as physical relaxation. I want my colleagues to relax while they’re on holiday. Roland Latzel, Director of Marketing at MailStore, has a clear opinion on this: “Business devices such as notebooks and smartphones should remain switched off during vacation. Relax, get some fresh air, clear your head but above all, refrain from checking those emails! For example, by configuring automatic rules or by running a cursory eye over any newsletters you may have subscribed to and don’t need any more: unsubscribing from them can help reduce the sheer volume of emails that arrive while you’re away. In this case, however, it’s important for your HR department and line managers to introduce regulations to ensure that your stand-in is not unduly burdened by the extra work.īut above and beyond organizational matters like these, every employee can take steps to declutter their mailbox before they depart on annual leave. Rather than having to deal with them when you get back, your emails are answered by your deputy while you’re away. A deputization arrangement put in place before your well-deserved holiday can significantly mitigate the problem of overflowing inboxes on your return.

We’ve already discussed this issue in detail in an earlier blog post. What You Can Do Before You Leaveīefore every vacation, you should draft a sensible out-of-office message.

#Just read canary mail how to

Any feelings of rest and relaxation are gone! If all this sounds familiar, you should definitely read on, because we’d like to give you a few tips on how to avoid the misery of post-vacation email overload. There are some things even a pandemic can’t change.

#Just read canary mail full

… and then, for many employees, that’s it: memories of the peaceful time away from the desk dissipate in an instant as they realize that their inbox is brimming full of unread emails. You’ll boot the PC, sip a first cup of coffee in front of the screen, and open your email inbox … Even if the next family vacation to the Canary Islands or the long-distance trip to Asia are still some way off, we can still enjoy the approaching holiday period, for example, by exploring local areas of interest with the family, enjoying the garden or – if the weather’s bad (let’s hope it’s not) – clearing out the basement!Īnd hopefully, by the end of the annual leave, we’ll return to our desks with a clear head and renewed vigor. Sadly, the holiday period has a wholly different look and feel in these times of pandemic compared with a couple of years ago, but many employees are still allowing themselves some time off to charge their batteries. Categories: Compliance | Email Archiving | For the AdminĮaster is approaching and, with it, holidays for many employees.